These are some of the advantages of structured publishing:
- Single source publishing. Single sourcing is very beneficial in environments where there is a large volume of product information required, or there are many variations of the same product. Single sourcing gives you excellent control over your product information as your products evolve and branch into variants
- Reuse. When you use structured documentation, we implement a structure to your documentation, which enables the reuse of previously existing content wherever necessary. The reuse is automated so that the most current content is always used. This eliminates siloed information that exists, but cannot be used. This is because it is a single source that is used and reused. All the updates and edits are made to the single source information, so any publication containing the single source information will always be current.
- On-demand publishing through multiple channels. Structured documentation allows you to use the same content for publishing as a printed document, eBook, help module, or in other interactive forms such as IETP (Interactive Electronic Technical Publication) or (IETM (Interactive Electronic Technical Manual). On-demand publishing allows you to choose the desired output format, and the modular building blocks, or even the theme of the publication, and the content is selected and published automatically for you, based on the rules we create for you.
- Content Management. With structured publishing, all your information assets reside in known repositories. This gives you centralized management of your content and other media used in your publications.
- Distributed and Collaborative Authoring. If your information repository is web enabled and the authoring front end delivered through a browser, your authors and contributors located in any part of the world can work collaboratively on the content.
- Electronic Interchange. Structured documentation can be transmitted and received in specialized modular forms, which allow these to plug into existing documentation seamlessly. To illustrate this, if you produce an altitude sensor for an avionics manufacturer, your structured altitude sensor documentation, or relevant parts of it seamlessly plug into your customer’s structured flight avionics document. That in turn seamlessly plugs into the structured aircraft operations manual. Many large manufacturers such as Rolls-Royce, Kongsberg Maritime, Kongsberg Defense and Aerospace, and McGregor-Cargotec, to name a few, have migrated to structured documentation. Companies that have implemented structured publishing usually demand their suppliers and sub suppliers provide them with structured documentation for the supplied products.
- Version control. Structured publishing implements strong version control methods. This allows you full control over the versioning of your documents.